Programmes Director

Programs
National Association of Women’s Organizations in Uganda (NAWOU)
Posted 3 months ago
Job Title: Programmes Director DEADLINE: 26th February 2021
Directorate: Programs Job Family: Programs  
Reports to: Executive Director Grade: NAWOU – D2  
Location: National Association of Women’s Organizations in Uganda (NAWOU)
Direct Reports: Programme Officer Peace & Security, Programme Officer Economic empowerment and Programme Officer, Governance, Leadership and Advocacy

PLEASE NOTE Programme Director section, is for only women applicants

Role Summary

To provide leadership and management to NAWOU and its members in the development of programme and project designs and plans, capacity building; and facilitate the implementation of interventions in a manner that empower members, partners, communities, and local institutions.  The Programme Director deputises the Executive Director in programme related activities.

Roles and responsibilities

Key Result Areas Duties and Responsibilities
1. Coordinate strategic planning, program development, review and evaluation processes in line with the NAWOU strategic Plan
  • Provides technical guidance in the development of strategic plans and budgets
  • Reviews and ensures alignment of program priorities, strategies and plans to the broader NAWOU strategies and plans
  • Provides and coordinate national level input and participation in the national program processes, strategies and plans
  • Coordinates program and project reviews and evaluation
  • Guides and coordinates the development of organizational annual plans and budgets
  • Guides and coordinates the review of annual plans, development of half-year plans and budgets
  • Participates and takes lead in the development and planning of alternative development models
Standards
  • Approved and update strategic plans
  • Programme activities aligned with the strategic plan priorities
  • Annual review of the strategic plan
2. Guide program operational planning, implementation and monitoring processes in line with the NAWOU strategic plans
  • Coordinate and ensure the development of quarterly, half-year and annual program work plans and budgets by all Programme units
  • Provide technical guidance in program planning and implementation
  • Conduct field level visits to program areas to provide support supervision and guide program implementation
  • Approve program concepts and plans
  • Guide and coordinate organizational annual planning processes
  • Ensure alignment of annual plans and budgets to the NAWOU strategic plan and international strategies and priorities
  • Share and disseminate program plans and budgets within the organization
  • Guide the implementation of annual plans in line with the NAWOU strategic plan
  • Reviews consolidate and shares program reports within and outside the organization for shared learning
Standards
  • Approved work plans and budgets
  • Quarterly work plans
  • Approved concepts
  • Effective implementation of the strategic plan
  • Quality program reports
3.Enforce adherence to program-specific procedures for requisition and reporting expenditures in accordance with the NAWOU Finance Policy, Financial Management Frameworks and International Financial Reporting System
  • Approve program concepts and financial requests
  • Review program expenditures from the respective Program Officers, to ensure conformity to the NAWOU Finance Policy and donor/ partner obligations
  • Monitor and account for program and project spend and variance reports
  • Review and approve/recommend for approval implementing programmatic plans and financial requests
Standards
  • Compliance with established policies
  • Timely execution of program activities
  • Effective program execution
4. Provide quality assurance to program-related communication to both internal and external stakeholders of NAWOU
  • Receive and reviews all project and program reports
  • Submit and forward all project reports to donors and other stakeholders
  • Develop guidelines for reporting and documentation of alternative models
Standards
  • Quality reports produced timely
  • Quality reports submitted to donors timely
5.Supervise, motivate, appraise staff in the Directorate and build the capacity of program and non-program staff in line with the organizational strategy and policies
  • Set performance targets and appraise the program team in line with the NAWOU Human Resource HR Manual and other organizational policies and procedures
  • Monitor performance and achievement of set targets for the program team
  • Motivate and provide feedback to the program team in line with the HR Manual and other organizational policies and procedures
  • Conduct training needs analysis, and recommend relevant training for staff being line managed
  • Set up an enabling environment for staff performance, recognition and reward
  • Participate in the review of staff job descriptions, and performance standards
Standards
  • Up-to-date staff job descriptions
  • Learning and development needs of staff identified
  • Staff adequately developed and trained
  • Staff performance objectives
  • Performance appraisals for all staff conducted timely
6. Coordinate and account for resource mobilization in the directorate in line with the NAWOU fundraising strategy
  • Participate and contribute to the identification of program funding gaps, priorities and opportunities
  • Contribute to the development of funding concepts and proposals
  • Consolidate, review and submit funding concepts and proposals to potential donors
  • Review project and donor reports before submission to the ED
  • Follow up funding proposals with donor agencies and partners
  • Monitor and account for the implementation of and reporting on program implementation initiatives
Standards
  • Quality reports produced timely
  • Funding concepts turned into proposals
  • Successful proposals submitted to funders
  • NAWOU activities adequately funded
7. Provide leadership in Networking and building strategic alliances in line with organizational strategies and policies
  • Participate in identifying and initiating strategic networks and alliances
  • Represent NAWOU and participate in network and alliance meetings, events and fora at national, regional and international levels
  • Ensure effective information flow and communication with other stakeholders including partners
  • Plan and coordinate periodic national and regional network’s forums
  • Coordinate follow up actions arising from the partner’s forums
  • Initiate and nurture networks and alliances with academia, and research institutions
Standards
  • Up-to-date database of networks and partnerships
  • Effective representation of NAWOU
  • Actions from partner meetings effectively implemented
8. Contribute to strategic decision making through Senior Management Meetings and support to the board on request
  • Attend and participate in NAWOU Senior management and, on request, NAWOU board meetings
  • Provide feedback on Management decisions to staff line managed
  • Implement and follow up the implementation of Senior Management Key actions within the Program Unit
  • Provide periodic program reports and issues to Management meetings
Standards
  • Timely programme reporting to the Executive Director
  • Action plans implemented effectively
9.Provide leadership in partner identification, appraisal and capacity building processes
  • Guide program staff in partner identification, capacity assessments and capacity building
  • Conduct program support and monitoring visits to network members
  • Develop and lead the implementation and monitoring of the NAWOU partnership policy, strategy and plans, and membership charter
Standards
  • Up-to-date database of network members
  • Monitoring reports
  • Capacity development plans for members
  • List of members trained and supported
10.Identify program-related knowledge needs for NAWOU and its partners, coordinate the generation, storage and access to knowledge in line with the NAWOU knowledge management (KM) Strategy
  • Define key program information requirements of stakeholders and develop mechanisms for the periodic provision of this information
  • Represent the organization / Directorate in various program-related knowledge sharing and learning forums, document and share feedback with the team
  • Champion and track the use of program-related knowledge in NAWOU and amongst its partners
  • Track trends in contemporary rights programming and program management practices, document and provide advice/ recommendations on key developments to NAWOU Management
Standards
  • Effective representation of NAWOU
  • Documented program management practices
  • Trends on contemporary rights programming
  • Best practices shared with other stakeholders

Person specification

Core competencies: These are skills, behaviour and work-related attributes which are considered essential for all staff regardless of their function or level. This criterion will be used as part of the performance management purposes

Achievement: Wants to do a good job and does not give up  Is positive and enthusiastic about the job. Does not give up on the first obstacle, seeks to understand the reasons for obstacles and find ways to overcome
Team working: Works Co-operatively

 

Willingly co-operates. Is not afraid to seek advice from others. Puts in extra effort when needed to help others. Demonstrates ability to listen to, receive and understand instructions, give feedback, clarify information where necessary
Flexibility: Accepts Need for Flexibility

 

Is open to new ideas and listens to other people’s points of view. Demonstrates a willingness to change. Ability to adjust to any changes in schedule at short notice, working unusual hours
Customer Service: Delivers a Service

 

Acts promptly to ensure customer problems are resolved. Makes him/herself available to the customer. Interacts well with all customers. Understands that each customer is different.

Educational qualification and experience

Education & Certifications Bachelor’s degree in Social Sciences, Development Studies or management

Master’s degree in Development Studies or management from a recognized institution

Training in:

  • Project planning and management
  • Human Rights-Based Approach
  • Gender analysis and mainstreaming
  • Participatory approaches and methodologies
  • Governance, Civic empowerment and accountability
  • Monitoring and evaluation
Essential Experience A minimum of 5 years working experience, with at least 3 at management level in program management in an NGO with a bias towards the poverty and women rights
Essential Knowledge
  • Strategic planning and management
  • Poverty and women rights analysis
  • Human Rights-Based Approach to Development
  • Staff and partner capacity development
  • Communication and public relations
  • Resource Mobilization and Monitoring
  • Networking and collaboration
  • Program reviews, monitoring and evaluation
Essential Skills
  • People management skills
  • Budgeting and Finance Management skills
  • Program management skills
  • Performance management
  • Funding proposal development
  • Planning and Budgeting
  • Activism skills
  • Maturity and a high level of integrity
  • Networking and stakeholder management skills
  • Public Policy formulation and analysis

Persons interested in the above opportunities should submit online applications, CVs, copies of academic documents and details of at least two (2) referees Attached together in PDF

Job Features

Job Category

Permanent

Apply Online

A valid email address is required.
A valid phone number is required.